WinLIMS® provides flexible features that are specifically designed for Research and Development laboratories in any industry. A requester can submit their own samples on-line, retrieve the status of their requests and have reports automatically issued when the lab has completed testing on the request, sample or individual test. R&D Labs also require the ability to locate records using free text searches, attach files, link to web pages, cross reference projects, and implement features and pages that are specific to their environment.
Flexible Organization for the R&D Lab
R&D Laboratories have the unique need to define experiments and record the resulting information in a combination of well-defined and free-form format s yet maintain an organized structure for quick retrieval and reporting.
WinLIMS® solves this quandary by providing a combination of a highly configurable LIMS with Lab Notebook features that allow files of any type to be integrated into the database that can be retrieved using free text searches. This combination of features simplifies the ability to share information and reduce duplication of effort by making past knowledge accessible.
File Attachment & Free Text Searching
Files of any type (images, movies, PDFs, Word, Excel, etc.) can be easily attached to WinLIMS® records to associate information for quick retrieval. WinLIMS includes a query tool (Smart Search) that allows rapid retrieval of information using words and phrases by simultaneously searching the database records and attachments to locate records that would be irretrievable from notebooks or network files.
Configurable Page Designs
Pages and the underlying tables that manage data can be designed and modified throughout the life of the system to allow you to dynamically change the system as your needs change without costly code modification.
Product Formulation Management
Experimental formulations can be recorded within WinLIMS® which records the individual ingredients, supplier, material lot, and amounts and serve as a repository for future reference. In addition to retaining the ingredients, the process steps can also be recorded. The material produced by the formulation can be cross-referenced with test results that are obtained to allow formulations to be optimized to produce a product with the desired properties.
A Project Management tool is included within WinLIMS® to organize work for easy retrieval and reporting. A security feature enables you to identify project team members and securely restrict access to data associated with those projects to project team members only.
Our Current WinLIMS Customers
Many companies like you are using WinLIMS within their R&D laboratories. Some laboratories include just a handful of users while others are implemented within multiple sites throughout the world with local language interfaces to enable more natural use of the software. Here’s a partial list of WinLIMS users within R&D labs.
And many more…
Powerful LIMS Functionality
WinLIMS provides all of the functionality that is required to run a modern laboratory right ‘out-of-the-box’ so you can start using your WinLIMS software within hours of installation.
Role-Based Security System
WinLIMS® role-based security system can be integrated with Active Directory to limit users to only the information and functionality that is associated with their role within your organization to ensure the integrity of your data.
Project Level Security
Requests and their associated samples and testing information can be restricted to a set of team members that are associated with a Project to add a security layer to information that is deemed to be confidential.
Multiple Sample Login Options
Sample requests can be manually as a group, individually, via PC or handheld device to accommodate the workflow of your operation. Creation of samples can also be initiated via interface to 3rd party applications (e.g., Excel, ERP systems) to eliminate duplication of effort and user error and enhance the organization’s workflow.
Sample Tracking & Workflow
Work assignment to individuals or lab groups and testing status are automatically monitored using by WinLIMS® to guide samples to and through the laboratory. In addition, turnaround times are captured for all significant tasks to produce critical KPI information. Dashboard web parts allow instant access to this information to efficiently monitor the progress of lab work and performance.
Multiple Results Entry Options
A variety of manual and automated results entry screens and tools allow results to be entered into WinLIMS® in a manner that is natural to your work environment including direct entry or import from spreadsheets.
Request & Test Review
Multiple levels of peer and management review of test, sample and overall request information is provided to ensure that the release of information has been properly reviewed. If appropriate, access to information associated with research requests, samples and tests can be restricted until released by the lab.
Individual user time spent on specific projects, requests, samples and/or tests can be recorded within WinLIMS® to provide an internal accounting of the costs associated with the work performed and improve the overall management of projects and lab staff.
Files of any type (e.g., images, spreadsheets, PDFs, documents, etc.) can be associated with requests, samples, experiments and tests to provide all information that is associated with your research work. In addition, free text searching of both the database records and attached documents is supported by WinLIMS® to make locating historical information fast & easy.
Instrument Calibration & Maintenance
WinLIMS® includes an instrument/equipment management module that inventories all instruments to automatically schedule maintenance. In addition, all calibration and control information is captured and provides on-going statistical information to ensure the integrity of data that is obtained.
WinLIMS® includes a unite calendar tool that allows time-based information to be displayed in a convenient calendar display. This can be used to review work assignments to staff members, request and project progress, critical due dates and other information that assists in the efficient management of the lab.
Reports can be automatically issued to request or project distribution lists by the click of a single button. Reports can be delivered in a variety of formats (e.g., PDF, Excel, Word, etc.) to allow the recipients to receive the data in their desired format. In addition, all supporting files (e.g., images, PDFs, documents, spreadsheets, etc.) can be included as attachments to supplement the reports.
The Inventory and Sample Preparation feature manages the various chemicals, reagents and lab supplies used by the lab. The materials can be tracked from order, to receipt, to use in preparation solutions to ensure full traceability. In addition, expiration and inventory amounts are managed to ensure that supplies are always in-stock and expired materials are never used.
WinLIMS® menus and pages are inherently multi-lingual. This allows users within multi-national laboratories to see the menus, pages, messages, etc. in local language for more comfortable use. In addition, the software automatically offsets time zone differences and presents dates and numbers based on the culture of the local country adding to the ease of use.
Integrated Audit Trail
Modifications made to all data is recorded within the WinLIMS® audit trail which is essential for organizations that serve regulated industries. The audit trail also allows you to investigate issues that arise when data is erroneously modified.
External submitters/customers have the ability to submit their own requests and review released information as it becomes available. This feature adds efficiency by eliminating duplication of effort, allows the submitters to monitor the progress of their requests and provides instant access to released information.
User-Configurable Data Folders
Projects, Requests, Samples and other information can be presented within a dynamic folder structure to make the organization and retrieval of information fast and convenient.
By far the best team we’ve ever worked with. They truly understood what our needs were and completely nailed it. I would highly recommend QSI. You simply just won’t find any better team!
We have been working successfully with QSI's WinLIMS® in the fields of radiochemistry and environmental analysis for over 20 years. The WinLIMS® systems were individually configured for our processes, adapted to changed structures (merger of laboratories from different offices) and are subject to regular revision to new requirements (e.g. mobile working).
Project manager Markus Zips, Bavarian State Office for the Environment
After converting from a different system, I was impressed by the configurability of the WinLIMS software and the support we were able to receive from the QSI staff.
Jim Gerry, Castrol Lubricants
Special Pathogens Laboratory has been using WinLIMS by Quality Systems International for over 8 years. The flexibility of the system, and the support provided, allows us to keep up with ever changing client and operational demands. It is a dependable system that is easy to use and understand. Providing a solid foundation for a growing Laboratory.
Brian Verdi, Special Pathogens Laboratory, a Pace® Laboratory
WinLIMS® is great for managing many laboratory tasks. I manage multiple companies around the globe within my organization and the WinLIMS® multi-site feature works great. From receiving samples to managing test methods, entering test results, generating COA’s, it all works as expected. The interface is very easy to learn for the routine user, the power user and the administrators. I use the roles function throughout my entire organization and it’s a great way to restrict users to certain features depending on their role within the organization. The instrument interface is a plus: it transfers test result data from our test equipment into WinLIMS®. The database is very well designed and interfaces to our ERP system. Last, but not least, QSI has great and knowledgeable staff who are always willing to help.
Arturo Espejo, Quality Systems Analyst, MacDermid Alpha
WinLIMS® allows us maximum efficiency in daily laboratory work. The integration of different analysis devices and the direct import of analysis values by means of assignment to LIMS sample numbers make the paperless laboratory a reality. A great added value is the possibility of automated initialization of device calibrations and their evaluation.
Above all, it is the great flexibility in the design of the input masks, interfaces and specification documents such as certificates of analysis that characterize the product.
Not to forget the exemplary support and the short reaction times, which in the past enabled us to react quickly to changing market requirements.
Patrick von Arx, Head of Quality Control, PanGas AG
SCHAEFER KALK has been using WinLIMS® for quality control for over 6 years, now internationally at several locations. Already in the introductory phase, we were impressed by how quickly and professionally the QSI team understood and implemented our requirements. Throughout the entire period of our cooperation, the support from the QSI experts is fast, direct, personal and solution-oriented. WinLIMS® can be configured in many ways, is easy to operate for the user and is interfaced with a large number of laboratory devices and other applications in our IT landscape via interfaces. With WinLIMS®, we see ourselves perfectly up to the constantly changing laboratory tasks!
Udo Oestreich, Head of Quality Control, SCHAEFER KALK GmbH & Co.KG
With WinLIMS®, we document our laboratory tests reliably and in compliance with GxP: On the one hand, QSI also pays attention to maintaining the validated state, on the other hand, WinLIMS® is characterized by stable operation. QSI was able to set up the interface to our SAP S/4 HANA flexibly and provide it quickly. The cooperation with QSI was always cooperative and on an equal footing. Our contact persons had an open ear for questions and concerns, even at short notice.
Dr Karsten Brandenbusch, Head of Quality Control at Hevert-Arzneimittel